Based on the Rector’s Decree Number 23 of 2024 concerning Education, lectures can be conducted using offline, online, or blended learning methods. The learning methods are outlined in the syllabus the Lesson Plans and the Semester Course Outline (RPKPS).
The media used for online or blended learning are Zoom, Google Meeting, Google Classroom, eLOK, and so on. Lectures are held 14 times in one semester divided into seven weeks before the Midterm Exam (UTS) and seven weeks after. Lectures are held every day from Monday-Friday, starting at 07.00-19.00 WIB. The session break between the first and second sessions is 30 minutes. The afternoon break is from 12.30–13.30 WIB. Students must follow the attendance rules and regulations during the lecturing period.
A. Student Rules and Regulations
- Online Class Rules and Regulations
- Students attend the class according to the schedule and by entering the online platform which has been informed by the course lecturer via Simaster or information from the Academic Office via email broadcast.
- Students must comply with the attendance mechanism set by the course lecturer while attending online lectures.
- Students must comply with online lecture ethics, namely; turning off the microphone when entering online classes, activating the video feature when asked by the lecturer, asking questions using the raise hand feature or typing questions through the chat box, and being prudent in using online class features. If they want to leave the online space temporarily, (for example: asking permission to go to the toilet), students must write down their needs in the chat box.
- Attendance Rules and Regulations
- The lecture attendance for offline classes is done by fingerprint tapping 15 minutes before the class starts until 15 minutes after the class starts.
- Class participants must make sure the attendance is successful with a “thank you” notification on the fingerprint machine. The attendance system will send a notification to students’ UGM email.
- Class participants who take online classes (for example by using Zoom online meeting) will receive a QR code or Google form attendance link from the Academic Office of the Undergraduate Study Program at each meeting session. Attendance of class participants for the asynchronous class set by the class lecturer will be taken into account in accordance with policies outlined in the syllabus/Lesson Plans and Semester Course Outline (RPKPS).
- Class participants who did not do the fingerprint tapping in the offline classes will be considered as absent.
- If the class lecturer makes a specific rule for the lecture time and it becomes the class agreement, the students can adjust the period of the fingerprint tapping. For example, for the lecture that is set on 7.15 WIB, students can do fingerprint tapping 15 minutes before the class starts until 15 minutes after according to the specified time.
- Students who did fingerprint tapping outside the scheduled time (see rule number 1) will still receive a notification on UGM email, but the tapping will not be recorded in the attendance in SIMASTER.
- If a student has recorded their attendance according to provisions number 1 and 2 but did not receive a UGM email notification, students can submit a fingerprint attendance claim within a maximum of 14 days from the date of the lecture.
- The fingerprint attendance claim form can be downloaded on https://ugm.id/INFORMASIAKADEMIKS1FEB and submitted to the Academic Office or Lecture Services or sent via email to perkuliahan.feb@ugm.ac.id.
B. Student’s Attendance at Lecture Activities
- Students are obligated to attend lectures that have been agreed upon and written in the syllabus/the Lesson Plans and Semester Course Outline (RPKPS).
- Students are fully responsible for their attendance.
- Should a student be late for class and not allowed to join by the lecturer, they are considered absent.
- Absence that can be tolerated is as follows.
- Sick: evidenced by an authentic doctor’s letter with an official stamp.
- The death of a family member (father, mother, grandfather, grandmother, younger brother, sister, child): evidenced by a death certificate from an authorized official (family letter/RT/RW or death certificate).
Faculty and/or university duties (such as carrying the name of the study program, department, faculty, or university while participating in competitions or conferences) as evidenced by a statement letter from the Vice Dean of Academic and Student Affairs (Vice Dean 1). - Religious events that cannot be scheduled beforehand, for example, hajj/pilgrimage. Students must show proof of the travel documents.
- All proof of absence must be handed over to the Academic Office. The deadline for submitting proof of absence is two weeks (14 days) after the date of absence. An absence claim beyond that will not be processed.
- For students who experience clashes in lectures both in online and offline classes caused by temporary class schedule changes due to the lecturer postponing/shifting the schedule, the student is advised to take the fixed scheduled class and submit the conflicting lecture in the Undergraduate Program Lecture Services.
- Students who submit attendance claims or fingerprint claim forms beyond the scheduled time will not be processed and the actual attendance data is considered correct.
- Students must attach valid supporting documents when submitting an attendance claim or fingerprint claim form. The Undergraduate Academic Office will verify the application and may reject the application if there are insufficient supporting documents.
C. Student’s Attendance for Midterm Exam (UTS) and Final Exam (UAS)
- Students can take part in the Final Exam (UAS) if their attendance rate is at least 75% of the total 14 meetings in one semester. The minimum attendance rate of 75% of the session meetings in one semester is calculated from the total number of meetings held.
- Students are given three absences per semester to be used as appropriate.
- Students’ attendance at the Midterm exam is not taken into consideration, but at the end of the semester, it is still required to meet 75% of attendance.
- Students with an attendance rate under 75% can submit an attendance claim to the Academic Office with further announcements through broadcast email and infographics published by the Undergraduate Program Academic Office.
- The replacement the of Midterm exam and Final exam is organized based on the following rules:
- Exam participants submit replacement exam applications addressed to the Head of the Study Program.
- The submission of a replacement exam can be held if the reason for not taking the scheduled Midterm exam or Final exam is tolerable referring to the tolerated absence points.
- The approval of the replacement exam will be granted by the Undergraduate Program Organizer after conducting data verification.
- The Undergraduate Program Academic Office will publish the announcement of the verification result to the exam participants.
