• About UGM
  • SIMASTER
  • SINTESIS
  • Public Information
  • SDGs
  • English
    • Bahasa Indonesia
    • English
Universitas Gadjah Mada Universitas Gadjah Mada
Faculty of Economics and Business
  •  About Us
    • Overview
    • History of The Establishment
    • Mission & Vission
    • School Values
    • School Leadership
    • Senate Leadership
    • Department Leadership
    • Study Program Leadership
    • Unit Leadership
    • Faculty Advisory Board
    • Annual Report
    • Campus Facilities
    • Visual Identity
    • News Room
    • The 70th Anniversary
  • Academic Programs
    • Undergraduate Program
    • Master Program
    • Doctoral Program
    • Profession Program
    • Short Academic Programs
    • Professional Programs & Certification
    • International Undergraduate Program
    • International Doctorate in Business (IDB)
    • Academic Calendar
    • Rooms and Events
  • Faculty & Research
    • School Memberships
    • School Accreditation
    • International Networks
    • Faculty Members
    • Visiting Professor & Research Fellows
    • Professional Staffs
    • Publications
    • Published Journals
    • Working Papers
    • Fields of Study
    • Supporting Units
    • International Conference Partnership
    • Call for Papers
    • Community Service
    • Faculty Library
  • Admission
  • Home
  • Education
  • Study Program
  • Undergraduate Program

Academic Leave

  • Undergraduate Program
  • 5 November 2008, 07.00
  • By : Admin

Academic leave is the condition of not being registered as a student at Gadjah Mada University (UGM) for one semester or more with the authorized official’s permission. Students can apply for leave under certain conditions (for example, illness requiring longer treatment) if approved by the Dean/Vice Dean for Academic and Student Affairs. Students will have the academic leave status at the Faculty of Economics and Business UGM (FEB UGM) during the leave period. Applications for academic leave are valid for one semester only. Students must renew their leave application every semester if necessary.

Academic Leave Provisions

  1. Students can apply for academic leave only if students have completed at least two semesters in FEB UGM, and met the minimum of 30 credits with at least a 2,00 GPA
  2. Students can apply for a maximum of two semesters of academic leave, whether it is taken sequentially or separately.
  3. Students can apply for academic leave two months before the start of the next semester. Applications for academic leave are submitted to the Head of the Study Program and the document is uploaded via the application submission menu on Simaster. The academic leave period is not counted as an active study period in relation to the study limit.
  4. Students do not need to pay tuition fees during the academic leave period (supported with written permission from the Head of the Study Program).
  5. Students who are on academic leave with a student exchange reason cannot conduct the credit transfer from the partner university. Credit transfer is only possible if the students do not take academic leave during the student exchange period.
  6. During the academic leave period, students are not allowed to conduct academic administration transactions, such as ordering academic products.
  7. Students entering their study period extension (semesters 11, 12, 13, and 14) are prohibited from submitting an academic leave request.
  8. Scholarship awardees are prohibited from submitting an academic leave request unless the scholarship provider has given written permission.

Students who take academic leave without permission from the Head of the Study Program for up to a maximum of one academic year, if they are to be active again and permitted by the Head of the Study Program are subject to the following provisions:

  1. The study period is still counted as an active study period referring to the study time limit.
  2. Students must pay the tuition fee for the semester period they are not taking part in (the semester in which students do not re-register).

Academic Leave Request Submission Procedure

Academic leave request submission must follow the following procedures:

  1. The written academic leave request should be submitted by writing an official request letter along with supporting documents to the Head of the Study Program.
  2. Upload the academic leave request letter on Simaster and wait for the verification from the Study Program and faculty. The academic leave request will be granted after being verified.
  3. The academic leave request should be uploaded on Simaster according to the specific period that has been set by the university. Students must monitor the website www.akademik.ugm.ac.uid to discover the request period and the academic leave approval.
  4. Academic leave status will be put in Simaster and will be displayed in Simaster’s academic status.

Reactivation Status Request Procedures

Students who wish to be active again after taking academic leave must carry out the following steps:

  1. Submit an active status request letter to the Head of the Study Program.
  2. Submit an active status request through Simaster and upload the supporting document (if any)
  3. The Study Program/Faculty will verify the request and the student can proceed to pay the tuition fee for the ongoing semester.
  4. The active status request period should comply with the provisions from the university. Regulated academic leave period details and reactivation status procedures are published by the university. Information regarding the academic leave application period and the reactivation period will be displayed on www.akademik.ugm.ac.id.
  5. All submission applications are regulated through the Simaster portal.
  6. Conduct re-registration on the upcoming semester’s tuition fee payment period.
  7. Students with academic leave status must fill in the study period extension form approved by the Head of the Undergraduate Study Program, and the thesis advisor (for those currently in thesis writing process). The Academic Office will process the study period extension application letter which will be sent to the Vice Rector or P2KM. Tuition fee payment can only be completed if the study extension letter is approved by the Vice Rector of Education, Teaching, and Student Affairs and the UGM’s Directorate of Finance will open the payment account.

 

Views: 318

Related Posts

Orientation Day 2025

FEB UGM Welcomes 81 International Students in 2025

News Tuesday, 12 August 2025

The Faculty of Economics and Business, Universitas Gadjah Mada (FEB UGM), warmly welcomed 81 international students for the odd semester of the 2025/2026 academic year during the Orientation Day event held at the Alumni Corner on Monday (August 11).

Aurel Diyah Agustin

FEB UGM Student Wins National Award for Face-Based Digital Ticket Innovation

News Tuesday, 12 August 2025

FEB UGM students have again made their mark nationally through the Next-Gen Science Technopreneur Battle 2025.

Relasi Sehat

Wuri Handayani’s Contribution to the Development of the Relasi Sehat Book

News Monday, 11 August 2025

The complexity of social relationships in an academic environment often presents challenges. To foster healthy social relationships, Universitas Gadjah Mada (UGM) has developed a guidebook to build professional, ethical, and responsible interactions, titled Relasi Sehat (Healthy Relations).

The book was collaboratively written by 12 lecturers from various faculties, each with different academic backgrounds and a strong commitment to issues related to women, inclusivity, equality, and ethics.

Prof Hiram Ting

Prof. Hiram Ting Calls for Responsible Tourism Transformation

News Friday, 8 August 2025

The terms “sustainable tourism” and “green tourism” often appear in business, particularly in the tourism industry. President of Responsible Borneo (Reborn), The president of Responsible Borneo (Reborn), Prof. Dr.

Latest News

  • FEB UGM Welcomes 81 International Students in 2025
    12 August, 2025
  • FEB UGM Student Wins National Award for Face-Based Digital Ticket Innovation
    12 August, 2025
  • Wuri Handayani’s Contribution to the Development of the Relasi Sehat Book
    11 August, 2025
  • Prof. Hiram Ting Calls for Responsible Tourism Transformation
    8 August, 2025
  • FEB UGM Alumna Shares Growth and Career-Building Tips
    8 August, 2025

Related Article

  • FEB UGM Welcomes 81 International Students in 2025
    12 August, 2025
  • FEB UGM Student Wins National Award for Face-Based Digital Ticket Innovation
    12 August, 2025
  • Wuri Handayani’s Contribution to the Development of the Relasi Sehat Book
    11 August, 2025
  • Prof. Hiram Ting Calls for Responsible Tourism Transformation
    8 August, 2025
  • FEB UGM Alumna Shares Growth and Career-Building Tips
    8 August, 2025
Universitas Gadjah Mada

Universitas Gadjah Mada
Faculty of Economics and Business

Jln. Sosio Humaniora No.1, Bulaksumur, Yogyakarta, Indonesia 55281

Map & Direction
More Contact Information

Department

  • Accounting
  • Economics
  • Management

Faculty Directory

  • Public Information
  • Room Management
  • Asset Management
  • Cemetery Management

Alumni

  • Alumni Community
  • Alumni Services
  • Tracer Study
  • Jobs & Internships
  • Scholarships

Social Media

© 2025 Faculty of Economics and Business UGM

DisclaimerSite Map

💬 Need help?
1
FEB UGM Official WhatsApp
Hello 👋
Can we help you?
Open chat